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TrackBooks User Guide

Welcome to the TrackBooks help center. These guides walk you through the day-to-day tasks of running your books in TrackBooks — creating invoices, reconciling your bank, and filing your GST returns — with step-by-step instructions and screenshots from the actual app.

Who these guides are for

Business owners, accountants, and finance staff using TrackBooks. No accounting software experience is assumed — where a step needs background, we explain it.

Start here

New to TrackBooks? Begin with Set up your company — your profile, GSTIN, financial year, and team — then dive into the daily workflows below.

  • Create & post a sales invoice

    Raise an invoice manually or by uploading a file for AI extraction, review it, and post it to your books.

    Open guide

  • Reconcile a bank statement

    Import a bank statement, auto-match transactions to your books, and resolve the rest.

    Open guide

  • File GSTR-1

    Build your outward-supply return from your invoices, fix any warnings, and export it for the GST portal.

    Open guide

How TrackBooks works with AI

Several features (uploading invoices, bills, and bank statements) use AI to read your documents and pre-fill the data for you. TrackBooks follows one firm rule:

AI extracts, you verify

TrackBooks never silently changes your financial figures. AI pre-fills what it reads from a document, then you review and confirm before anything is posted to your books. Always check extracted amounts, tax, and party details on the review screen.

Conventions used in these guides

  • Bold text marks a button, menu item, or field name you interact with.
  • Screenshots show the real app — click any screenshot to enlarge it.
  • callouts note when a step needs a specific role (Admin / Accountant / View Only) or depends on a setting being turned on.

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