Products & inventory¶

This guide shows you how to build your product/service catalog and — for goods you stock — how to track inventory, adjust stock, and read the inventory reports.

What this is¶

A product (or service) is a reusable catalog item with its HSN/SAC code, GST rate, unit, and prices. Adding items to your catalog means you can pick them on invoices and bills instead of retyping — and the correct tax and HSN flow through automatically. For physical goods, turning on Track inventory also keeps a live count of stock on hand and its value.

Before you begin¶

Role required: Admin or Accountant.
Decide: is the item Goods (something you stock and count) or a Service (something you perform)? Only goods can be inventory-tracked.

Add a product or service¶

Go to Inventory → Products & Services → Create. Fill in:

Item Type — Goods or Service.
Item Code and Item Name.
HSN Code and GST Rate — the rate shows its CGST/SGST/IGST split. (Or tick Nil Rated, Exempted, or Non-GST for special cases.)
Unit of Measurement, Selling Price, and Purchase Price.
Track inventory — tick this for goods you want to count. That reveals opening stock fields (opening quantity, unit cost), plus Minimum Stock and Reorder Level for low-stock alerts.

Click Create Product. It now appears in your catalog and is available on invoices and bills.

Adjust stock¶

When your physical count differs from the system — breakage, samples, a stock-take correction — record a Stock Adjustment under Inventory → Stock Adjustments. You choose the item and enter the increase or decrease; TrackBooks updates the quantity on hand and the inventory value accordingly.

Read the inventory reports¶

Inventory → Inventory Reports gives you a live position — tracked items, total quantity on hand, and total inventory value — with four views:

Stock on Hand — current quantity, average cost, and value per item.
Valuation — what your stock is worth.
Movement Ledger — every in/out movement for an item.
Low Stock — items at or below their reorder level.

Tips & common issues¶

Set a reorder level

Filling in Reorder Level when you create a product makes the Low Stock report actually useful — items drop onto it automatically when they run low.

Services don't carry stock

Mark labour, consulting, and the like as Service items — they still carry an SAC code and GST rate, but there's nothing to count, so inventory tracking doesn't apply.

Create & post a sales invoice — pick catalog items on invoices.
Create & post a purchase bill — receive stock via bills.